Solutions for Facilities Management Teams
Live service records. Clear reminders. Less admin.
Log inspections and maintenance as you go, with role-based access and a single, structured building record.
Supporting Facilities Management (FM) teams in building safety compliance
Facilities managers and operational teams play a critical operational role in keeping buildings safe day to day. They carry out inspections, maintenance, servicing, and remedial works, generating much of the evidence that Accountable Persons (APs) rely on to maintain the Golden Thread of building safety information and support the building’s Safety Case.
In the UK, FM teams often play a central role in supporting building safety compliance, ensuring service records, inspections, and maintenance activity are captured clearly and can be relied upon by dutyholders.
However, FM documentation is often scattered across contractor reports, PDFs, paper checklists, and email attachments. When an Accountable Person (AP), Principal Accountable Person (PAP), or auditor asks for evidence, locating and presenting records can become time-consuming and disruptive.
The National Building Register (NBR) supports Facilities Management teams through its building safety compliance platform, providing role-based access to the building’s safety record, making it easier to upload evidence, record activity, and support dutyholders without taking on accountability.
Your Challenges
Facilities Management teams commonly face:
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Difficulty capturing evidence while working on site
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Time spent proving that inspections or servicing were completed
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Risk of missed deadlines for statutory testing or follow-up actions
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Inconsistent records across contractors and service providers
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Limited visibility of historic inspections, repairs, or maintenance
Why Facilities Management teams use NBR
FM teams use NBR to:
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Access the information they need without managing separate systems
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Upload evidence quickly and consistently at the point of work
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Reduce time spent responding to information requests
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Maintain a clear record of work completed, by whom, and when
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Support Accountable Persons with reliable, well-structured evidence
How We Can Help
NBR provides Facilities Management teams with practical tools to contribute evidence, while accountability remains with the appropriate dutyholder.
We help by:
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Allowing uploads of photos, certificates, and logs
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Keeping servicing, inspection, and testing evidence in one structured place
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Recording faults, remedials, and follow-up actions clearly
Clear service records, less chasing, and evidence that stands up to scrutiny.
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Maintaining asset-level service and maintenance histories
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Preserving audit trails showing who uploaded what, and when
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Supporting oversight for Accountable Persons, Principal Accountable Persons, and managing agents
Facilities Management teams support delivery.
Legal responsibility for building safety remains with the Accountable Person.
Key features for Facilities Management teams
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Role-based access to the building safety record
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Mobile evidence uploads
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Inspection and testing logs
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Remedials and status tracking
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Asset and equipment service history
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Version-controlled documentation
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Contractor competency and insurance records
Request a Demo for Facilities Management Teams
Our demo shows how NBR supports Facilities Management teams in accessing and contributing to building safety information.
We will demonstrate how O&M information, inspection records, and safety evidence are organised and easy to use day to day.
You will see how NBR reduces administrative burden for FM teams, while supporting Accountable Persons with clear, auditable records.