Solutions for Managing Agents
Reliable, Structured Records for Every Building You Manage
Reduce admin, standardise evidence, and support dutyholders through role-based access
Supporting Your Work as a Managing Agent
Managing agents often sit at the centre of building information flows, acting on behalf of building owners, Principal Accountable Persons, and Accountable Persons across multiple buildings and client arrangements.
You may inherit fragmented records from previous agents, developers, or contractors, held across shared drives, email chains, and legacy systems. When evidence is requested, responding quickly and confidently can be difficult, even when the work has been done.
NBR supports managing agents by providing role-based access to the building’s safety record, allowing you to organise, upload, and present information without assuming statutory responsibility.
Your Challenges
Managing agents are commonly asked to:
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Produce inspection logs, certificates, and safety evidence at short notice
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Respond to requests from PAPs, APs, owners, insurers, and auditors
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Work with inconsistent handovers and legacy documentation
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Coordinate information coming from multiple contractors and service providers
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Demonstrate clear audit trails for information received and shared
How We Can Help
NBR provides managing agents with controlled, permission-based access to building safety information.
We help by:
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Standardising how information is structured across the buildings you support
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Preserving clear audit trails showing who uploaded or updated information, and when
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Making inspections, certificates, and evidence easy to upload from any device
Clear records across a complex portfolio, without constant re-collation
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Supporting the organisation of fire risk assessment (FRA) records and follow-up actions
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Ensuring information is not lost across emails, shared drives, or agent changes
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Enabling professional reporting for PAPs, APs, and building owners
Managing agents support information administration.
Legal accountability remains with the relevant dutyholder.
Why Managing Agents use NBR
Managing agents use NBR to:
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Work within a consistent information structure defined by the dutyholder
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Reduce time spent searching across folders, emails, and systems
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Maintain visible audit trails for uploads, updates, and document history
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Present information professionally without re-collating records
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Support PAPs and APs without blurring lines of accountability
Key features for Managing Agents
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Role-based access within the dutyholder’s NBR repository
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Portfolio-level view across multiple buildings
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Standardised documentation structure
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Clear audit trails and document history
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Secure upload of inspection and safety evidence
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Fire risk assessment (FRA) record organisation
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Contractor competency and insurance documentation
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Exportable evidence bundles for clients or regulators
Request a Demo for Managing Agents
Our demo shows how NBR supports managing agents working within dutyholder-owned building records.
We will walk through how safety information, inspections, and evidence are structured and accessed through role-based permissions.
You will see how NBR provides a consistent, portfolio-wide approach to building safety information, without transferring responsibility away from Accountable Persons.